Township Board Minutes - January 2010
MINUTES OF THE ATTICA TOWNSHIP BOARD
Held on January 7th, 2010
Nancy Herpolsheimer, Clerk
At a meeting of the Attica Township Board held on January 7th, 2010, at the Attica Township Hall, 4350 Peppermill Road, Attica, Michigan. The meeting was called to order at 7 p.m. by Supervisor Ochadleus. PRESENT:Supervisor Al Ochadleus, Clerk Nancy Herpolsheimer, Treasurer Pam Mason, Trustee Richard Lacey and Trustee Phillip Madeline. ABSENT: None. ALSO PRESENT: Attorney Michael Gildner and the public per the Sign-In Sheet attached.
The minutes of the December 10th, 2009 regular Board meeting were reviewed by the Board; and there being no additions, corrections or deletions;
MOTION by Lacey, seconded by Madeline to approve the December 10th, 2009 Attica Township Board minutes as presented. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
CORRESPONDENCE: None
TREASURER’S REPORT: Treasurer Mason gave the following Treasurer’s Report: Beginning Balance of $247,008.59 receipts of $27,007.68; Interest of $37.36; Distributions of $60,053.14 for a New Balance of $214,000.49. Public Safety has $19,402.31; Fire Millage has $13,916.91 and there is $2,641.44 in the Lake George Road Special Assessment account. There is a C.D. in the amount of $72,390.52.
MOTION by Lacey, seconded by Madeline to approve the Treasurer’s Report as presented. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
POLICE REPORT: Attica Township’s new deputy, Nick Vandenberg, was introduced by Supervisor Ochadleus. Deputy Vandenberg gave the following police report: 171 calls were received in the month of December, with112 of them handled by the Township’s deputies.
OLD BUSINESS: None.
NEW BUSINESS:
1. Building Modification:
Supervisor Ochadleus reported that he received a bid from Soulliere Construction and Contracting to repair the township hall ceiling to prevent ice dams. Supervisor Ochadleus went over the details of the contract. There are funds for the repairs in the budget. There was discussion.
MOTION by Madeline, seconded by Mason to approve the contract with Soulliere Construction and Contracting to repair the township hall ceiling, with the condition that Mr. Soulliere provides proof of insurance to Attorney Gildner prior to construction and compensation. A roll call vote was taken. Herpolsheimer: Aye; Lacey: Aye; Mason: Aye, Ochadleus: Aye and Madeline: aye. Ayes: All; Nays: None. MOTION CARRIED.
2. Lapeer Community Recycling Program:
There was discussion regarding the Lapeer Community Recycling Program contract with Deerfield Disposal. The program has been cut to 10 times per year and Lapeer County no longer contributes to the program. It was decided that Attica Township will no longer participate and Clerk Herpolsheimer will contact Deerfield Disposal to inform them of the decision.
MOTION by Lacey, seconded by Madeline not to sign the 2011 contract with Deerfield Disposal to participate in the Lapeer Community Recycling Program. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
3. Summer Tax Collection of School Taxes Agreement:
MOTION by Mason, seconded by Lacey to adopt the Summer Tax Collection of School Taxes Agreement with Imlay City Community Schools. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
4. Ruth Hughes Memorial Library Trustee Appointment:
MOTION by Herpolsheimer, seconded by Mason to reappoint Shirley Edwards to the Ruth Hughes Memorial District Library Board for a term beginningJanuary 1st, 2010 through December 31st, 2013. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
5. Fee Schedules for Hall and Zoning:
Supervisor Ochadleus presented a letter from Planning Coordinator Bud Fackler recommending two ways that the Township could cut costs:
a) The actual cost of going before the ZBA is higher than the fee charged and should be raised.
b) Holding Planning Commission meetings the four times per year required by law instead of monthly, or when there is true business that can not be put off to one of the four meetings.
MOTION by Madeline, seconded by Mason to modify the ZBA fee to $600.00 as recommended by Planning Coordinator Bud Fackler and to schedule Planning Commission meetings four times per year as required by law. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
Supervisor Ochadleus also discussed the cost of renting out the hall verses the income generated and the need to raise the rental fees. There was discussion. Deputy Clerk Valerie Schultz will contact the other townships in Lapeer County to find out their rates for renting their hall and this will be discussed at the next board meeting.
6. Hall Repairman Billing:
There was discussion regarding a bill from a hall repairman for services that had not been requested and for which there was no documentation.
MOTION by Ochadleus, seconded by Madeline to decline payment of the bill from Mark Thompson and also to change the lock on the front door and adopt an issued keys policy. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
7. Resolution for Township Pension Plan Change:
MOTION by Herpolsheimer, seconded by Lacey to adopt a resolution to update the Township’s Pension Plan by replacing John Hancock Pension Defined Contribution Pension Plan for Government Employees and transferring the Participant Account Values to a Nationwide Plan (Customized Retirement Plan Solution).
A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
COMMITTEE REPORTS
1. FIRE: Fire Chief Warford reported:
a) There were five fire runs in the month of December including the ice rescue of a dog and one chimney fire.
b) The Fire Department will be holding a Pancake Breakfast fundraiser on January 24th from 8 a.m. tonoon to raise money for new equipment.
c) Chief Warford is looking closely at expenses and discussed ways the department could cut costs.
2. PARK: Park Manager Madeline reported:
a) The tennis courts need to be dismantled because they are a safety issue.
b) A request to park snow mobile trailers at the park during a race at Grass Lake was denied.
3. PLANNING COMMISSION: Planning Commission Secretary Bud Fackler stated that the Planning Commission recommends approval of the amended site plan for New Life Christian Fellowship Church.
MOTION by Herpolsheimer seconded by Madeline to approve the amended site plan of New Life Christian Church to add a ball field, pavilion and playground area. A vote was taken. Ayes: All; Nays: None. MOTION CARRIED.
4. ATTORNEY REPORT: Attorney Gildner explained how the money due was collected in the Campbell Case.
5. AMBULANCE: None.
6. CEMETERY: None.
7. COMMISSIONER REPORT: None.
8. BOARD:
a) Supervisor Ochadleus commended Attorney Gildner on the outstanding job he has done for the Township.
b) Supervisor Ochadleus distributed an article regarding Township consolidation and there was discussion.
c) Supervisor Ochadleus informed the Board that Deputy Treasurer Tietz and Receptionist Lemons will be going to the Board of Review training.
d) Treasurer Mason requested all articles for the Township Newsletter be submitted to her before the end of the month.
PUBLIC: None.
REVIEWING AND PAYING BILLS:
The bills were reviewed by the Board in the amount of $41,640.32 and there being no questions:
MOTION by Lacey, seconded by Madeline to approve the bills as presented. A roll call vote taken. Madeline: Aye; Ochadleus: Aye; Herpolsheimer: Aye; Mason: Aye and Lacey: Aye. Ayes: All. Nays: None. MOTION CARRIED.
There being no further business before the Board, MOTION by Lacey seconded by Madeline to adjourn the meeting at 8:25 p.m. A vote was taken. Ayes: All. Nays: None. MOTION CARRIED.
Submitted by: Respectfully Submitted By:
___________________________
Valerie Schultz, Recording Secretary Nancy Herpolsheimer, Clerk